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Free rent receipt template

A rent receipt that's already filled in with an example: tenant, property, rent period, amount and payment method, plus a line to sign. Put in your own details and download a printable PDF. No sign-up, no watermark.

From
Received from
Receipt
Items
    %
    $

    Leave it blank when the customer paid the full total. Enter a smaller amount for a partial payment.

    Tax applies to lines marked Taxable. Find your rate with the sales tax calculator.

    Payment and notes
    Amount received

    What your customer gets

    Receipt
    No.
    Date paid
    Received from

    DescriptionQtyRateAmount
    Subtotal
    Total
    Amount received
    Balance remaining

    How to fill in a rent receipt

    1. Add your name as landlord

      Use your own name or your property company under From. It's remembered on this device for next month.

    2. Add the tenant and the property

      Put the tenant's name in Customer name and the rental's address under it. The example is Dana Whitfield at 88 Cedar Ln, Apt 2.

    3. Set the rent period, amount and method

      Change the line to the period paid for and the rent, such as $1,450 for November 1–30. Set Date paid and how they paid, such as check #1043 or cash.

    4. Download, sign and give a copy

      Print the PDF, sign the received-by line, give the tenant a copy and keep one. "Start the next receipt" moves to the next number.

    Tenant moving in mid-month? Work out the first payment with the prorated rent calculator. Raising the rent? See the rent increase calculator, and check the whole rental with the rental property cash flow calculator. For other payments, use the receipt generator.

    Rent receipt FAQ

    Is this rent receipt template free?

    Yes. There's no sign-up, no watermark on the PDF and no limit on how many receipts you make. The site is paid for by ads.

    What should a rent receipt include?

    The date the rent was paid, the amount, the tenant's name, the property address, the period the rent covers, how it was paid (cash, check number, money order or app), a receipt number, and the name and signature of the landlord or agent who received it.

    Do landlords have to give rent receipts?

    It depends on the state. New York, for example, requires a written receipt when rent is paid in cash, money order or anything other than a personal check, and for personal checks when the tenant asks in writing (Real Property Law § 235-e). Check your own state's landlord-tenant rules. A receipt is a good record either way.

    How do I write a receipt for rent paid in cash?

    Write "Cash" in Payment method, set Date paid to the day you got the money, and leave Amount received blank if the tenant paid in full. Sign the received-by line, give the tenant a copy and keep one yourself.

    How do I make a receipt for partial rent?

    Enter what the tenant paid in Amount received. The receipt shows the full rent, the amount received and the balance remaining for the period.

    Can one receipt cover more than one month?

    Yes. Add a line for each month, such as "Rent, December 1–31, 2026", or add parking, pet rent or a late fee on its own line. Up to 10 lines fit on the one-page PDF.

    How long should a landlord keep rent receipts?

    For US federal taxes, the IRS says to keep records for 3 years in most cases, and longer in some situations. Some states set their own rules: New York landlords must keep records of cash rent receipts for at least 3 years.

    Where is my receipt saved?

    Only in this browser on this device, so it's still here if you reload. Nothing is sent to our servers. Keep the downloaded PDF for your records.

    Sources: New York State Senate, Real Property Law § 235-e; IRS, How long should I keep records? (both checked 20 Oct 2026).